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Simplify your work order management

Our work order management tool is made for tracking work orders from the time they are created until the work order is completed and invoiced. It enables the organization to streamline the lifecycle of the work order.


Centralized System for All Tasks

Our work order management system facilitates the creation of tasks and enables their tracking. Departments can handle multiple tasks like
1. Assignment of labor hours
2. Estimation and monitoring of labor, parts, and miscellaneous costs
3. Tracking of safety procedures and downtime
4. Display of outstanding work for specific periods
Once all the tasks have been confirmed, they gain approval through the cloud supported work order management software. It becomes easier to schedule and prioritize orders according to need and urgency. The transparency that comes with the scheduling makes things run effectively.

Elimination of Paperwork

Our online work order management software captures information automatically. This eliminates the need to enter data in paper records manually. Besides, maintenance personnel has access to all the necessary information on their mobile devices or computers. The personnel doesn't have to sift through piles of files or clipboards in search of specific information. The systems provide for real-time tracking while providing for regular updates in the process. Our systems can categorize tasks and allow for their management in real time. Work order management systems eliminate sudden shortages. Unlike paper orders, our online system can place orders for equipment and inventory as the need arises. You can avoid holding the stock that they don't need in storage.Our online work order management software captures information automatically. This eliminates the need to enter data in paper records manually. Besides, maintenance personnel has access to all the necessary information on their mobile devices or computers. The personnel doesn't have to sift through piles of files or clipboards in search of specific information. The systems provide for real-time tracking while providing for regular updates in the process. Our systems can categorize tasks and allow for their management in real time. Work order management systems eliminate sudden shortages. Unlike paper orders, our online system can place orders for equipment and inventory as the need arises. You can avoid holding the stock that they don't need in storage.

Improved Budgeting and Planning

Our work order management systems can play a crucial role in measuring performance. They're very specific in keeping track, not only for the whole system but also at a micro level. Having a functional order management system is vital for keeping your records up-to-date. With updated records, you're able to reduce or eliminate stoppages and interruptions. The records play a vital role in the management team in planning. They can plan and budget for the future from a position of relevant and updated information. Through the systems, operations and equipment are upgraded on time. The information available also provides a solid foundation for setting goals and timelines.

Provide Access to Essential Documents and Images

One problem facing most companies with many assets is the inability to keep track of them. For example, a piece of equipment in need of servicing must accurately be identified. The maintenance team can erroneously place replacement orders for the wrong problem or equipment. Our online work order management system helps eliminate such challenges by enabling the blueprint to be loaded into the system. When a piece of equipment requires servicing, its exact location within the facility is identified and photos of the faulty part can be added on the work order. We also support 360° pictures and equipment tagging. Once maintenance technicians receive online work orders, they can start work immediately. They can get access to all the information they need, and they know the procedures to follow. This makes it easy for technicians to eliminate delays.Updating of completed work is also easy with the click of a mouse. Unlike online work orders, manual ones can be altered, and their capturing can be wrong. This can lead to unnecessary costs for the company.

Compliance With Regulatory Standards

Management systems are required to comply with both national and international regulatory standards. Our work order management software is an avenue for businesses to demonstrate their level of compliance. It reduces the amount of time and paperwork it takes to prepare for an audit. Maintenance managers must undergo periodic audits by regulatory bodies. In preparation, they can simply generate reports of their work orders through the systems. In the long run, compliance becomes easy to trace and reduces exposure to noncompliance penalties.

How It Works?



Create
Workorder

Assign
Workforce/Team

Complete
Workorder

View
Reports

Workorder Management Made Easy

See Our Features

Workorder Management

Work order management can be defined as the proper and timely processing of work. Our work order management tool enables an organization to plan upcoming work including items, inventory, workers, documents, downtime, and maintenance. It also allows for the creation of work steps, assigning safety measures and validating required certifications.

Inventory / Items Management

Inventory management tool helps you to keep track of every item, stock, warehouse, and invoices. It enables various features like product listing, stock management, warehouse and position management, and item transfer. By knowing the exact location and count of an item, you can plan your work order more effectively.

Multi-Location Warehouse

With warehouse management, it is very easy to manage one or multiple warehouses efficiently. Each warehouse uses the same tool to manage the day to day operations. Customers can choose the location they wish to assign the item from. The stock will automatically adjust when the item assigned to the work order. Remotely working workers from the different warehouse can access the same stock information.

Transfer Items

Easily create transfer order to transfer items from one warehouse to another warehouse, track it and adjust the stock level. Keep track of your transfer with our automated log system.

Reports and Analytics

With our reports and dashboards, the organization gets insights on various activities like workforce productivity, stock utilization, downtime reports, work order, etc. By accessing reports, the organization gets a solution for critical business problems that help measure progress throughout all levels of the process lifecycle.

Mobile Support

With our work order module mobile support, you can quickly create work orders, assign it to the workforce and get real-time notifications. Your workforce also access their assigned work orders from mobile so they will get all necessasry information they need and can complete work in scheduled time frame.
 

Work order Management

Enables full transparency within your project,allowing for real-time,fact-based decision making from fabrication to operations.

Mobile App Available on

 

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About ToolKitX

We founded our business to bring our exceptional knowledge and experience delivering complex IT solutions to clients in the construction and facility management business. Together, our founders have over decades of experience managing projects and delivering results in the infrastructure construction and IT industry. We have worked for multiple projects in many countries and used this operational knowledge to design this platform. It is a tool made and developed by professional HSE and Quality Coordinators, Package-, Permit- and Project Managers for those facing the same challenges. Drawing from our long history of successful projects we can help you implement the right IT applications for the success of your business.