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The easiest way to Store Communication

Document Control in Contractual Communication is able to track emails, letters, documents and other correspondence. The system's interface with MS Outlook makes it easy to store email correspondence relevant to the project by dragging and dropping emails directly from MS Outlook. An interface can also be set up to MS Exchange Server.

Make Contract Communication secure & auditable:

  • Correspondence IDs can be automatically generated based on the project's defined numbering system.
  • It is easy to store, search and classify and correspondence, based on contracts, contractors, numbers or metadata; Users can also track the thread of correspondence.
  • Correspondence can be distributed throughout the project organization.
  • Suitable for all kind of contractual communication such as Communication Notes, Technical Queries, Variation Orders, etc.
  • Access to the application without the burden of maintaining a distributed computing environment
  • No need to deploy the application to an DMZ for contractor access
  • Excellent alternative to consider if managing servers, infrastructure and software is more than you want to take on

Explore Features


Highly secured Software as a Service solution to ensure integrity and availability of all your project communications.


High end hosting facility and data center makes your data and email available to everybody in the project from any endpoint device.


Manage all contractual documentation over one system. Follow communication trails which are stored permanently so that they cannot be modified afterwards


Easy integration within any existing email environment. Simply add a ToolKitX email account to trail all communications


Organizes conversations efficiently

Increase employees productivity

Full integration of with email functionality


Project Communication

Enables full transparency within your project,allowing for real-time,fact-based decision making from fabrication to operations.

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About ToolKitX

We founded our business to bring our exceptional knowledge and experience delivering complex IT solutions to clients in the construction and facility management business. Together, our founders have over decades of experience managing projects and delivering results in the infrastructure construction and IT industry. We have worked for multiple projects in many countries and used this operational knowledge to design this platform. It is a tool made and developed by professional HSE and Quality Coordinators, Package-, Permit- and Project Managers for those facing the same challenges. Drawing from our long history of successful projects we can help you implement the right IT applications for the success of your business.